- Benefits include medical and dental insurance
- KY County Retirement System
- Holiday and vacation pay
- Headquarters in Frankfort
MORE INFORMATION
For more information, please contact;
B. Russell Harper, KCADD, 501 Capital Ave, Frankfort, KY 40601
Posted 9-28-11
Position Description:Executive Director
Reports To: President
Department: Client Services
Position Summary:
The Executive Director (ED) is the account executive and chief of staff for the association, who reports to the President and to the client’s Board of Directors.
The ED oversees the day-to-day operations of the association, in compliance with standard association management practices, association operating and strategic plans and the bylaws of the association. The ED serves as a non-voting member of approved committees (as necessary) named by the association bylaws and/or created by the Board of Directors; he or she also serves on ad hoc committees and task force committees as required by Board action.
The ED works with the other key department teams to create a successful team relationship with the client. The end result is the successful accomplishment of client goals, objectives and highly-rated satisfaction of management’s services.
Essential Duties :
- Always Provide Exceptional and Timely Customer Service
- Be a Team Player and Team Leader; Work With the Key Department Teams to Create the Best Possible Client and Member Experience
- Provide Proactive Directives – and Lead by Example
- Provide Vision, Planning and New Ideas to the Association Leadership and Staff
- Manage All Board and Committee Relations
- Oversee Board/Committee/Volunteer Management
- Provide Continuous Support and Council to the Association President
- Proactively Manage Succession Planning
- Monitor Planning and Execution of the Annual Conference
- Provide Creative Solutions
- Anticipate Problems and Learn from Them
- Foster a Culture of Fiscal Responsibility, Monitor Fiscal Operations and Cultivate New Revenue Opportunities
- Oversee All Strategic Direction and Execution
- Leverage Association Data for Strategy Development and Execution
- Provide Guidance and Council on the Alignment of Association Products and Services with the Association’s Mission
- Oversee Work/Action Plans with Appropriate Perspective and Flexibility
- Oversee Association Programs; Provide Direction and Accountability
- Manage Association Policies/Procedures/Legal Compliance
- Proactively Guide Membership Development/Retention and Satisfaction
- Network with Relevant Associations and Industry Key Contacts
- Execute All Other Duties as Assigned
Qualifications Needed for Successful Performance of Responsibilities:
- Minimum of Bachelor’s Degree Required; Advanced Degree and Certified Association Executive (CAE) Certification a Plus
- Experience in Non-Profit Management, Finance Management and the Implementation of Association/Non-Profit Programs or Related Fields
- Ability to Create and Promote a Team Environment Essential
- Experience with Strategic Direction and Project Management Essential
Posted 9-19-11
Kentucky Assisted Living Facilities Association (KALFA)
Executive Director Job Description and Responsibilities
KALFA Executive Director Scope of Services
The primary function of the Executive Director of KALFA will be to assist the Board of Directors in achieving the Association’s goals through promotion, marketing, administrative organization, educational initiatives, public policy advocacy and representation with government officials.
The Executive Director has responsibility to manage and/or coordinate the efforts of KALFA, to serve in an advisory capacity, and to support KALFA directors and members in achieving their goals.
The Executive Director is expected to establish expert working knowledge of KALFA and the Kentucky Department for Aging and Independent Living (DAIL) policies, procedures and programs.
The Executive Director shall manage day to day operations of the KALFA and take a leadership role with the KALFA Board of Directors and members.
The Executive Director is expected to maintain and grow KALFA’s relationships with elected officials and other government officials, as well as build positive relationships with other trade and membership associations with similar public policy interests.
The Executive Director will have the authority to transact everyday business for KALFA, within established policies and procedures.
Management & Leadership
• Provide guidance regarding adherence to the bylaws and policies
• Have complete financial knowledge in order to provide cost control, accurate budget forecasting and variance review
• Facilitate annual budget meeting, providing historical data and sound knowledge of operations
• Meet with President and executive committee to discuss critical issues and review operations regularly
• Maintain and coordinate master calendar of events
• Oversee and coordinate direction of committees and task forces
• Be proactive in creating systems to streamline the organization
• Be proactive in expanding membership and developing new benefits for the members
• Be proactive in expanding and increasing the effectiveness of educational programs
• Be proactive in exploring and recommending to the board new sources of revenue
• Coordinate meeting agendas to assure timely completion of annual goals and objectives
• Be a resource to assist members in addressing operational and compliance issues
• Act as an ombudsman and spokesperson for KALFA
Headquarters & Administrative Services
• Provide and answer business phone line with personalized voicemail box
• Maintain all legal and financial records, correspondence and files as needed
• Act as communication link with public and members
• Retrieve mail from post office box
• Handle administration of incoming correspondence and forward as appropriate
• Maintain membership database
• Handle membership inquiries and provide timely responses that address membership needs
Coordination of Board of Director’s Meetings
• Create, produce and distribute meeting announcements
• Prepare meeting agenda
• Attend meeting
• Take, transcribe and distribute minutes
Association Meetings and Educational Programs
• Responsible for the planning and execution of KALFA’s annual membership meeting
• Responsible for implementing the educational programs developed by the Education Committee
Accounting & Financial Administration
• Knowledge of Quickbooks, required
• Maintain and manage separate bank account(s)
• Accounts payable: code invoices, prepare check requests, cut checks, gather signatures and distribute payments
• Accounts receivable: code checks, keep cash receipts journal and prepare deposits
• Prepare invoices as needed
• Provide monthly Financial Statement of Income & Expense
• Provide necessary paperwork with state and federal offices (Tax returns prepared by CPA at KALFA’s expense)
• Assist the Treasurer and the Finance Committee in developing an annual budget
• Process all checks and government filings
Government Representation
• Represent and advocate the interests of the KALFA before the Kentucky General Assembly
• Proactively develop relationships and advocate for the assisted living industry with members of the General Assembly and their staff
• Develop positive relationships with, and advocate KALFA’s interests before, DAIL and other executive branches that have oversight or the ability to influence the operations of KALFA members
• Develop positive relationships with other trade and membership associations with similar public policy interests as KALFA.
Website
• Work with web developer to maintain a user friendly website that serves the needs of members and consumers
Newsletter Production
• Develop and distribute monthly email
